Event Vendor Agreement for Conferences

Define clear expectations and responsibilities with a professional agreement for vendors at trade shows and conferences. Use this guide to safeguard both organizer and vendor interests.

Vendor Agreement Essentials

• Vendor Services and Setup: Booth assignment, permitted equipment, schedule for setup and teardown.

• Payment and Fees: Amount, deadlines, refunds for cancellations.

• Liability and Insurance: Requirements for property and injury coverage.

• Indemnification: Vendor’s obligation to hold event organizers harmless from claims.

FAQs

• Must every vendor provide insurance?
  Check local rules and the event’s coverage requirements.

• Can agreements be tailored for digital events?
  Yes, adjust terms for virtual booths and online services.